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Administrative Assistant - Part Time

 
Anticipated Start Date: October 2025
Wage: $20.00 per hour
Hours: Variable - 15-25 per week

The ideal candidate will have the ability to work in a fast-paced environment, has a talent for multitasking and working independently, and prioritizes culturally-sensitive client care. Experience in administration, working with vulnerable populations, invoicing and customer service is considered an asset.
Reception and Administration Duties:
  • Greeting visitors and clients; answering phone calls and e-mails
  • Collecting and completing appointment verification forms in person and electronically
  • Accepting payments; providing receipts and travel slips to clients.
  • Booking client sessions and meetings for all staff
  • Completing documentation as needed for any material contact with clients
  • Managing any general business email inboxes, ensuring communications reach the necessary departments.
  • Helping with any bookkeeping, data entry, and general administrative tasks required.

Skills considered to be an asset:
  • Excellent written and verbal communication skills in English
  • Interpersonal skills: ability to work well with others and problem-solve collaboratively
  • Organizational Skills: Sound judgement and ability to document, organize, prioritize, and facilitate completion of organization goals
  • Research skills: Information-gathering, filtering unreliable, inconsistent, or off-topic information, organizing and summarizing information to develop proposed solutions.
  • Technical Skills: Use of computers, internet browsers, online filing systems, MS Office and/or Google Suites for templating professional documents.
  • Patience and the ability to remain calm in stressful situations.
  • Flexibility: Ability to adapt to changing priorities
  • Availability: flexible hours, evenings, and on call shifts. Ideal availability is Monday – Friday 12:00 pm – 5:00 pm. Possible on call for Tuesday to Thursday until 8:00 pm.